🐞 Report an issue

Tell us what went wrong. We capture which page you're on automatically. Goes straight to the audit group.

📎 Tap to add photos

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Xendit pays out of a pre-funded wallet, not straight from the bank account. Money in the bank does not make a payout succeed — the wallet has to hold it.

🅤 UBP Bills Payment — credits in real time, use this one

Bank transfer is the alternative — details are in the Xendit dashboard under Balance → Add funds. It can take a few hours to reflect, so it's the wrong choice if a payment is waiting.

↻ Check balance Close

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Withholding tax (EWT) at payment

“Not withheld” does not make the tax disappear: RF still owes the EWT to BIR out of pocket, and no 2307 is issued to the vendor. The compliance tracker keeps chasing the remittance.

Cancel Mark as PAID

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Cheque number * Drawn on account number Payee name on cheque * Bank * Date of cheque *

Withholding tax (EWT) at payment

“Not withheld” does not make the tax disappear: RF still owes the EWT to BIR out of pocket, and no 2307 is issued to the vendor.

Cancel Mark as PAID

Edit payee

Saved accounts— Select a saved account — Bank / e-wallet Account name Account number

⚠️ This is the only account Xendit will pay. Payouts can't be reversed. Any change alerts the group.

Cancel 💾 Save changes

Edit details

Fix typos in the description or vendor name. Changes are logged.

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Edit request

Amount (PHP) Invoice date Purpose Vendor name Payment type Cost center Location COA group COA name Document type Invoice # VAT EWT treatmentAuto-compute EWTWith EWT — input amount manuallyNot applicable Notes

⚠️ Pending requests only — once approved, the vault row takes over. Every saved change is written to Security_Log and alerts the finance group.

Cancel 💾 Save changes

Edit Payment Info

Recorded as:

Payment method Paid date Payment reference Paid from account

Cheque number Cheque date Cheque payee Cheque bank

Cheque paid outside the app: type the cheque number in Payment reference so bank recon can match it — the record path does not keep the separate cheque columns yet.

Withheld — EWT was withheld from this payment NOT withheld — vendor was paid gross

⚠️ The money already moved — this corrects HOW it moved (never amounts or tax). Every save stamps the row, writes Security_Log and alerts the finance group. Changing the reference means bank recon must re-match this row.

💾 You are recording a payment that already happened outside the app (bank portal, cheque, petty cash) — the app never moves money here. It writes the facts (date, account, reference, EWT) so books, bank recon and the BIR tracker see what the payer saw. Recording flips the row to PAID, drafts the 2307 when EWT was withheld, and alerts the finance group.

Cancel 💾 Save correction

Saved accounts— Select a saved account — Account name Account number Settlement bank

Saved accounts— Select a saved account — Account name Account number Bank

📝 Record cheque

Snap a photo of the signed cheque — we'll read the cheque # & account.

Cancel Save & mark PAID

Edit vendor

Legal / canonical name Vendor type TIN VAT status Default category Registered address Contact person Contact email Contact mobile Default ATC Mayor's permit expiry GIS expiry

⚠️ The payee account below is where every FUTURE payment to this vendor lands. Changing it alerts the group. Already-queued payables keep their payee — fix those with ✏️ Edit payee on the row.

Payee bank / e-wallet Account name Account number

Replace documents — optional; prior files stay archived

BIR 2303 / COR Mayor's permit SEC / DTI Bank proof

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✎ Explain this bank line

Account group Account

This records the decision on the statement line under your name and puts the entry in the General Ledger. It does not post to the books — and it does not reconcile the line: a note is not a match. The line stays not reconciled until an actual record in the expense sheets or the settlement accounts matches it.

Cancel ✎ Record explanation

＋ Classify this bank line

Counterpart account

Payee Reference no.

Customer / order reference

This records the classification detail on the statement line under your name. It does not reconcile the line: a classification is not a match. The line stays not reconciled until an actual record matches it.

Cancel ＋ Record classification

📤 Request encoding

Flag this bank line for the bookkeeper to encode as an expense

This sends the line to the bookkeeper's worklist with your note. The line stays not reconciled until the bookkeeper encodes the expense and it auto-matches.

Cancel 📤 Send request

🖋 Record a cheque

For a cheque written outside the app — it lands in the books as PAID with the real date, so cashflow, the P&L and bank recon all see it. A cheque for an expense that still needs approval goes through the normal intake instead.

Amount (₱) Cheque # Date on the cheque Drawn on (optional) Location Cost center Account group Account

Recorded under your name with a group alert. No EWT is computed and no input VAT is claimed on this lane — the money already left in full; the accountant reviews the tax side.

Cancel 🖋 Record cheque